Privacy Policy
Privacy Notice:
GXF Netball Academy are committed to protecting and respecting your privacy. For any personal data you provide for the purpose of your child's membership herein referred to as 'you'), the club will ensure it is stored and processed in a fair, lawful, secure & transparent way.
What Personal data we hold on you:
You may give us information about you by filling in forms at registration, an event or online, or by corresponding with us by phone, email or otherwise. This includes information you provide when you register with the club. The information you give us may include your name, date of birth, address, e-mail address, phone number, medical, injury, affiliation information.
Why we need your personal data:
The reason we need your data is to be able to administer your membership and provide the membership services you are signing up to when you register with the club. Reasons we need to process your data include:
- For training & competition entry
- Sharing personal data with club coaches or officials to administer training sessions
- Sharing personal data with club team managers to enter events
- Sharing personal data with leagues, regional associations and other competition providers for entry in events
- For membership & club management
- Processing of membership forms & payments
- Sharing data with committee members to provide information about club activities, membership renewals or invitation to social events
- Website management
- Club newsletter promoting club activity
- Publishing of competition results
- Any special category personal data (specific medical data) we hold on you is only to ensure the safe running of training sessions, that you receive appropriate medical treatment if required during an event. This data will not be shared or processed for any other purpose.
- The club has the following social media pages; website, Facebook, Whatsapp, Heja, Twitter & Instagram. All members are free to join these pages. If you join one of the social media pages, please note that the provider of the social media platforms have their own privacy policies and that the club do not accept any responsibility or liability for these policies. Please check these policies before you submit any personal data on the club social media pages.
Who we share your personal data with:
When you are asked to join the competitive squad, you will be registered as a member of England Netball. We will provide England Netball with your data which they will use for your England Netball affiliation. England Netball will contact you to invite you to sign into & update your information via MyNet portal. You can set & amend your privacy settings from the MyNet portal. If you have any questions about the continuing privacy of your personal data when it is shared with England Netball, please contact them directly. Your data may also be shared with the High Wycombe District Junior League , South Bucks Netball & Netball tournament hosts for the purpose of entering a Netball team into relevant netball leagues/ competitions.
How long we hold your personal data:
We will hold your personal data on file for as long as you are a member with us. Your data will be reviewed annually. Any personal data we hold on you will be destroyed within five years of inactivity on that member's account. Your data is not processed for any further purposes other than those detailed in this policy
Your rights regarding your personal data:
As a data subject you may have the right at any time to request access to, rectification or erasure of your personal data; to restrict or object to certain kinds of processing of your personal data , including direct marketing; to the portability of your personal data and to complain to the UK's data protection supervisory authority, the information commissioners office about the processing of your personal data.
As a data subject you are not obliged to share your personal data with the club. If you choose not to share your personal data with us we may not be able to register or administer your membership.